Connect WordPress and Airtable around a clear owner for every field. We map the content or operational records you need, preserve their relationships and define how updates reach the other system without overwriting work unexpectedly.
We agree on the records, fields and operating rules before connecting WordPress and Airtable. The scope below defines the work to review together.
We map Airtable tables and linked records to the relevant WordPress content types, custom fields or submission records. Stable identifiers connect the records across systems, so a renamed title does not accidentally create a second item.
Images, downloads, dates, choices and linked records need different handling. We define what becomes a WordPress attachment, what remains a link and which internal Airtable fields must never be published.
The scope names the update trigger, allowed delay and treatment of missing or deleted records. Retries, rate limits and partially completed imports are accounted for, with a way to identify records that need attention.
Share a base structure and examples of the WordPress records it should affect. We inspect field types, relationships, attachment handling and API access before choosing a connector or custom implementation.
Decide where staff edit each field and whether removing an Airtable record should archive, unpublish or leave its website counterpart. Editorial approvals are a separate workflow and are never inferred from a checkbox name.
The Airtable plan, connection permissions and WordPress hosting affect the available route. Large initial imports and frequent updates need a defined batching strategy; a live visitor request should not be assumed to fetch the entire base.
Choose a representative item with links and media. Agree on its field mapping, public visibility and destination status before applying the pattern to the full collection.
Implement matching, field ownership and incremental updates. Use test records to check a changed title, cleared value, broken attachment and missing related record.
Compare source and destination counts and inspect sample content. Test a repeated update and a failed batch, then hand over the mapping, recovery procedure and editing boundaries.